City Recorder/Human Resources & Deputy City Recorder

City Recorder/Human Resources Manager & Deputy City Recorder Department

Diane Harris, CMC, City Recorder/HR Manager & Melanie Masterfield, Deputy City Recorder 


The City Recorder/Human Resources Manager and Deputy City Recorder performs professional administrative and analytical duties supporting the activities of the City Manager, Mayor, City Council, Boards, Committee's and Commission; acts as Records Manager and serves as the City's Election Officer. They act as a "hub" for many of the departments providing project research, procedural support for preparation of staff reports, ordinances, resolutions, as well as the public notification process. Other areas of responsibility include processing liquor license applications,  public records requests, provides information and assistance as requested and upholds and implements municipal policies adopted by elected officials, and provides general public information.  The Recorder acts as a compliance officer for federal, state and local statutes, including Oregon Public Meetings Law, Oregon Public Records Law, Oregon Ethics Laws, and Oregon and local elections laws. The City Recorder serves as a member of the Management Team and works closely with the City Manager, Deputy City Recorder and other Department Heads.

The Human Resources Manager directs the personnel benefits and support services programs; assisting with policy activities, including recruitment, compensation, benefits, training, employee orientation,  and assures compliance with state and federal laws.  City of Sutherlin's City Recorder and  Human Resources Manager, Diane Harris, CMC, has been with the City since August of 2001. She is a member of OAMR (Oregon Assn of Municipal Recorders) and IIMC (International Institute of Municipal Clerks) and obtained her Certified Municipal Clerk (CMC) designation, as well.



Deputy City Recorder, Melanie Masterfield has been with the City since February 2018 and was initially hired as Admin & Finance Technician, she was quickly promoted to Deputy City Recorder in December of 2018 and is an important part of the Admin team. She is a member of OAMR and IIMC and is currently working on her CMC designation.  Many of her duties include assistance to City Recorder, City Manager, and City Council. She is also responsible for recording and providing agendas, packets and minutes for both City Council and Budget Committee meetings, works closely with Media & Communications Coordinator to create the city's bulletins and news magazines, maintains city records, assists in updating and administering website updates, and provides assistance to various city departments. 

You can contact Diane at (541) 459-2857 ext. 207 or email her at d.harris@ci.sutherlin.or.us and Melanie at ext. 208 or m.masterfield@ci.sutherlin.or.us